Academic Policy

Expectations

Students are expected to preview the instructors’ notes and required textbooks before each class. Written and practical exams are used to assess proficiency and knowledge; however, they are not the only measures of competence. Attendance, participation, professionalism, and clinical performance are other important factors in evaluating the student’s progress.

Students should respect the rights of fellow students, faculty, staff, administrators, and other persons associated with the College, and in return, have their rights respected.

Confidential information provided by the students will remain private and will not be distributed to third parties without the student’s knowledge and written consent.

The College encourages freedom of expression and thought by all students and faculty members.

Academic Standing

The following minimum academic performance is required of students to maintain Satisfactory
Standing in Clinical Aesthetics and courses:
A passing final mark in the program theory and practice is 70%.
Students who are not meeting the requirements of their program/course may be put on a
management plan for the following reasons:

Attendance Concerns
Student has excessive unexcused/excused absences and/or consistently fails to attend class at
the designated time.
Class Misconduct
Student exhibits behaviours of concern including but not limited to inappropriate language,
shouting/yelling, sleeping and harassment. See Student Expectations portion of the student
orientation package.
Time Management
Student has difficulty managing course load/demand.
Communication Concerns
Student has difficulty communicating at the required level for the Program.
Academic Standing
Student is failing to meet the required pass level for quizzes and exams on a consistent basis.
Academic Dishonesty
Student exhibits unethical classroom behaviors during quizzes and exams.
Other
Grading of Coursework
The program Instructor and or designate will make every attempt to grade and return
assignment and exam marks to the student within 5 to 7 business days.
Requests for Extension and Grading of Late Coursework
All assignments are due on the date/time specified. Students who may have reasonable
grounds for an extension must fill out a Request for Extension form at least 72 hours prior to the
assignment due date. An extension may be granted for up to 7 days. Extension requests greater
than 7 days will require the approval of the Director. Late assignments (no extension
requested/granted) will be docked 10% for each day late.

Attendance

Punctual and regular attendance is expected of students in certificate and diploma programs.
Failure to meet stated attendance requirements may result in course failure or required
withdrawal from the program.

Students are expected to:

• Attend all classes including demos (as required) as well as meet all practicum requirements in
order to receive certification or diploma.
• Be prepared to start class on time.
• Call the Instructor’s or main office before the start of class or practice shift if they are going to
be late or absent; students on practice will first call their Instructor, so the instructor can make arrangements for those clients you are assigned to. Students arriving late (more than 10
minutes) without having contacted the Instructor or office before the class start time will have
that day be recorded as an absence. Students who have contacted their Instructor before the
start time of their class and arrive late (more than 10 minutes) may be credited for the class at
the discretion of the Instructor, and may be required to make arrangements for any missed
instructional time, assignments or quizzes outside of the regular class time.
• Missing a quiz or exam due to an absence without proper notification will result in a grade of
“0” for that quiz or exam. Students will not have the opportunity to complete a rewrite of the
quiz in this situation.
• Students who properly notify the Instructor may be given the opportunity to make up any
assignments and quizzes.
• Medical absences of one day will not normally require a doctor’s note. Please note: a doctor’s
note will always be required if the student is absent on the day of an Exam or day before or
after a weekend. Please note that medical absences, even with the presentation of a doctor’s
note, are still counted as an absence.
• Students who miss two days of class and/or practice will be placed on a Management Plan
and be required to meet with the Instructor (and Director in some circumstances) to examine
the reasons for their absences and come up with a plan to avoid further missed time.
• Students with more than five days of absences of class and/or practice will be considered
as having abandoned the program and will be required to withdraw from their program
(according to Beauty Maker Institute’s withdrawal policy). In order to register for another
program session the student will need to meet with the Instructor and Director to evaluate their
absences and provide assurances that the same issue will not arise again.
• Students will require a valid email address throughout the duration of this program. It is
expected that email be checked on a regular basis as correspondence and course changes
will be communicated through this format.
• English is the Institute’s primary language, everyone must speak English at the Institute. This
is to help better anyone who does not have English as mother tongue. If you are caught
speaking any other language this may result in a fine of $5. First time caught. Second time
caught, it will result in a $10. Fine. Third time caught you will be asked to visit the office for
discipline options. Which may lead to a suspension, we believe in a diversity, we need to
choose one language to accommodate everyone. All monies collected from fines will go into a
fund for students who require extra products.
• Students are required to respond to Instructor correspondence (phone calls, emails, Text
within 5 business days.
• Students who fail to respond to Instructor correspondence within 5 business days will be
considered as having abandoned the program. Correspondence includes but is not limited to:
• Academic Performance Management Plans
• Requests to meet
• Requests for information regarding scrub size, practice hours , and or Client
class booking
• Follow the practice attendance and conduct policies outlined as per the Practice Student
Handbook

Student Grievance & Appeal Processes

The student grievance and appeal processes are to ensure an individual student’s rights within
Academy policies, procedures, and guidelines. Students have the right to just and equitable
treatment, and the right to timely decisions based on due and reasonable process.
Should a current or prospective student disagree with a decision made or action taken by any
Faculty personnel, students and applicants are expected to consult with staff members directly
involved and, if required, with any staff in the area of concern. In the course of the appeal
process, students and staff will be assisted in understanding their rights and responsibilities. In
an appeal, students must be able to demonstrate unforeseen circumstances beyond their
control, such as a serious medical condition or dire family circumstance, which have resulted in
undue hardship. The appeal must be supported in writing by an objective, qualified third party. If
the informal review decision is unsatisfactory to the student, formal appeals may be made to the Director or Instructor. If the appeal is unsatisfactory, a second appeal may be made to the Director of the Institute.

To constitute a grievance, the complaint must fall within one of the following categories:
An alleged violation of a student’s basic human rights, including the right to be treated with
dignity and respect;
An alleged breach or disclosure of confidential student information without the student’s
consent;
An alleged denial of access to a student’s file, or refusal to amend, correct, or delete information
contained therein, as requested by the student;
An alleged violation or infringement of a student’s rights or freedoms as guaranteed to him/her
by law:
An unreasonable wrong, hardship or injustice suffered by a student as a direct result of an
alleged contravention of School Policies or Procedures by Beauty Maker Institute’s faculty or
staff;

Grading Standards

Grading systems for written, oral, practical as well as clinical practice evaluations are based on the following standards:

Course Challenges

Students may be given advanced credit for the course(s) upon the successful completion of a proficiency exam. Students will not receive a refund on tuition fees for challenged courses and a $100.00 proficiency examination fee may apply.

Library Policy

• A book is only on loan for a period of 21 days.
• If a student wishes to renew a book at that time he/she may do so if no one else wishes to sign that book out.
• A maximum of 3 books may be signed out in a student’s name simultaneously.
• It is the responsibility of the student to keep books in the same condition as they were loaned. If a book is returned marked or dirty, the student may be charged twice the original cost of the book depending on availability.
• A fee of $0.50/day will be charged for each overdue book.

Misconduct

Students must conduct themselves in a responsible manner and any of the following shall constitute improper student conduct:

• Cheating, plagiarism, fraud, deceit, or other forms of academic dishonesty.
• Threatening or subjecting any person, student, or staff, to physical, sexual, or mental harassment, indignity, injury, or violence.
• Disturbing, disrupting, or otherwise interfering with studies, laboratories, lectures, work, or other activities of fellow students or staff.
• Intentionally damaging, destroying, or moving property, without the authority of the College, or of any student or staff member.
• Unauthorized use of or unauthorized entry to College property.
• Participation in unauthorized or hazardous campus activities.
• Failure to obey the lawful instructions of any College official or employee acting in the performance of his or her duty and failure to obey all published or posted regulations relating to the use and entry of College buildings and facilities.
• Failure to obtain approval, permission, or to follow the procedure as required under College policies and regulations.

A single offense of cheating, plagiarism, or other academic misconduct on term work, tests, or final examinations, etc., may lead to disciplinary probation or a student’s suspension or expulsion from the College by the dean if it is determined that the offense warrants such action.

Penalties

All students should act in accordance with College policies, standards, procedures, and regulations. Students who do not act accordingly may be subject to disciplinary action as outlined by the regulation of policy on Students’ Discipline.

1. Failing Grade– A student may be given a failing grade in either an exercise or course in which that student is found guilty of plagiarism, cheating, or other academic misconduct.
2. Disciplinary Probation -The student shall be permitted to maintain registration. The student is expected to attend all classes and activities under specific conditions. A student under probation who meets the conditions within a time frame shall redeem their normal status. Failure to meet the conditions shall result in suspension or even expulsion from the College.
3. Suspension – Students may be suspended from attending classes for a period of time, depending on the alleged violation. The Director will decide when a student can return to class. It is the student’s full responsibility during this period of time to self-study. It is not the responsibility of the College for missed classes.
4. Expulsion – Students that are expelled from the College will be withdrawn from the program, and may be banned from the College and grounds. There will be no refund of any fees and all outstanding fees and debts to the College and materials on loan must be returned immediately.
5. Effects of Suspension or Expulsion – A student suspended or expelled may not apply, or be considered for readmission to the College until at least twelve months after the end of the session in which the academic offense takes place.
6. Standard Appeal Policy – The Director has the right to take disciplinary action when students violate rules and regulations. Students who feel that they have been inappropriately disciplined may appeal the matter. The student must appeal within 14 days of notice. The appeal meeting will include faculty members, the director, and the students involved.

Withdrawals

The following circumstances and restrictions apply when a student wishes to withdraw from the enrolled program or courses.

• A student must complete a withdrawal form and submit it to the registration office. (Withdrawal form can be obtained through our administration office.)
• Full or partial tuition may be refundable depending on the progress of scheduled classes. Our refund policy follows the guidelines of the Alberta Private Vocational Traning Regulation. A copy of the act is available at the Registrar’s office.
• The refund will be based on the date withdrawal forms are received.
• Non-attendance will not automatically be considered as a withdrawal.

Graduation Policy

To graduate,

• Students must complete the program within six years.
• No student may complete the program in less than three years.
• Students must complete all the theory courses before commencing their final clinical practice.
• Full-time attendance may be required in the final year of clinical training.
• Students must complete all required courses in the time allowed.
• Students must clear all financial obligations with the BMI.
• Students must return all outstanding library books (See Library Policies).
• Students must receive approval from the Board of Directors.